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Vendor Application

Rules and Regulations all Handmade Makers:

  1. Lethbridge Handmade Market (LHM) does not guarantee approval of vendors (this is an application only). Please DO NOT include payment with your application.

  2. Vendors will be chosen on product offerings, diversity, quality and uniqueness of your product/service. 

  3. Lethbridge Handmade Market reserves the right to refuse space in the show to any vendor.

  4. No vendor will have exclusive rights to products. LHM is an open marketplace.

  5. Other vendors will be allowed to sell a similar product however market management will do its best to ensure there is not an abundance of similar items.

  6. LHM does not accept or curate applications that include any buy/sell items or direct sale representatives. No exceptions.

  7. LHM does not accept any applications that include any MLM (multi level marketing) businesses. No exceptions.

  8. As per Alberta Health Services requirements, any vendor selling pre-made/home cooked food of any type of food product must provide a copy of your Alberta Health Services permit/licence along with your application. This permit/licence must also be on site the day of the event. 

  9.  Items must be 85% handmade or, if repurposed, they must be modified by approximately 85%. 85% items sold at your booth must be handmade.

  10.  If your application is accepted by the LHM, it is mandatory that each artisan has an active and valid Facebook Business Page. We expect your business to have an online presence established BEFORE applying to LHM.

  11.  Vendors are required to keep their exhibit space and surrounding aisle ways, free and clear of obstructions. Vendors shall not operate equipment so as to interfere with adjoining space and will conduct business in a quiet and orderly manner.

  12. CANCELLATIONS:: All cancellations must be received by Lethbridge Handmade Market in writing (e-mail ONLY to lethbridgehandmademarket@gmail.com) or they will not be recognized.

  13. CANCELLATIONS: All cancellations are NON-REFUNDABLE or NON-TRANSFERABLE to a future market.

  14. CANCELLATIONS: I understand that once I have applied for a Lethbridge Handmade Market event, if I choose to cancel, I will be charged a $50 administration fee (even if I have not yet paid for my space).

  15. SETUP: All of your Merchandise and tables must be within the marked booth space designates by LHM. Pedestrian flow may not be congested due to a Seller's setup. If your booth is a 8’x 8’, you need to stay in the allotted chalk lines.

  16.  All vendors must park in the designated “Vendor Parking Only”. Refer to your vendor package for more information 

  17. The Market Manager has full control of operations and conduct in the market.

  18. All booth content needs to be rated G. This is a family friendly event. 

  19. No tape will be allowed to be applied to floors or walls at the Exhibition Park.

  20. No nails, screws, thumbtacks, etc. will be allowed on the walls at the Exhibition Park.

  21. No threatening or aggressive behaviour to Lethbridge Handmade Market staff/volunteers, security, members of the public, of other vendors will be tolerated.

  22. Disputes among vendors and/or customers must be brought to the Market Manager. Rude and/or crude behaviour towards anyone will not be tolerated in the marketplace.

  23. Market Management may at any time in its discretion, remove the vendor, and/or its employees/workers from Exhibition Park for any violation of this contract.

  24. Idle, indiscreet talk and gossiping with other exhibitors will NOT be tolerated. Appeals or complaints regarding the Lethbridge Handmade Market must be received in writing to lethbridgehandmademarket@gmail.com  the Market Manager within fourteen (14) days of the complaint, decision, or incident.    

  25. Booth sharing with another artist is not permitted

  26.  Sub-letting and sharing of exhibit space or transfer of application to persons or companies not indicated as a vendor is not permitted. An application must be completed for every vendor.

  27. Extension cords will NOT be provided by LHM. Vendors must provide their own extension cords, as the power may not be located directly in reach of their booth. 

  28.  All sales must take place within your allotted booth. You are not permitted to leave your booth and solicit business from the aisles or adjacent booths.

  29.  Helium balloons are strictly not permitted at the Exhibition Park.

  30.  The Exhibition & LHM staff monitors all power outlets used at the event, and charges LHM for each outlet used. If power was used at your booth that was not paid for you will be billed and charged for $50.00.

  31.  Vendors agree to being photographed at Lethbridge Handmade Market and to allowing market photos to be used for promotional purposes.

  32.  All vendors are required to dismantle and clear their belongings immediately following the close of the event. Vendors are required to remain set-up in their market booths until the close of the event.

  33.  Vendors are responsible for their own signage, permits, product labels, collection of sales tax and credit/debit services.

  34. Exhibitors must visually display a business name at their booth (some form of professional looking signage required.) Business cards will not be enough {e.g.: a banner form, no written signs will be permitted). Sign approval is up to the discretion of the Market Manager.  

  35.  If your application is accepted by the LHM, it is mandatory that each artisan donates a minimum of at least $10 item to the Door Prizes. Gift certificates or gift cards are not accepted: must be a physical item.

  36. Exhibitors are responsible for keeping their booth clean and tidy during and after the market;  Minimal cardboard can be disposed in the Exhibition Park cardboard recycle bin. If you have a lot of cardboard and garbage, please take with you upon leaving the market.    

  37. All exhibitors are to be loaded in the market by 8:30 am. This time must be strictly adhered to. If you are not COMPLETELY setup before 8:30 am you will not be permitted to set up your product and you will not be refunded. The hours between 7:30 am and 8:15 am are to be used for booth set up only. 

  38. Vendor setup Saturday morning is restricted to  7:30 a.m. - 8:15 am ONLY 

  39. Vendors must stay for the entire duration of the event until 4:00 pm. If a vendor has sold out of their product, a “sold out” sign may be displayed, but the table should not be removed until the end of the market.

  40. LHM is not responsible for any lost or stolen items. If you leave an item behind at the Exhibition, we expect you to contact the Exhibition during office hours to locate your lost item. Do not contact us about lost items. Everything we find left behind stays at the Exhibition.

  41. It is mandatory that you wear a face covering the entire day while inside the building (City Bylaw 6239).

  42.  Any infraction of these rules and regulations by exhibitors shall result in a warning. If this behaviour continues, the vendor will be asked to leave the event and will not be eligible to return to future LHM events.

 

If you are a food Exhibitor:

  • If you are a food exhibitor, you MUST include a copy of your food safety certificate with this contract. 

  • Exhibitors handling food must adhere to the Alberta Health Services Farmers’ Market regulations such as:

  • Certification of Government inspected meats.

  • Certification of organic products.

  • All producers must display grade, date packaged and best before date on their product

  • Previously frozen products must be labelled with the original date of freezing.

  • Weighed items must be weighed on a scale inspected and approved by federal authorities.

  • The inspection sticker “legal for trade” must be displayed on the scale.

  • Exhibitors must include a list of ingredients and allergens on all food products being sold.

  • Jars and containers used must meet Alberta Health Standards for Farmers’ Markets.

  • Food Handling Permits - Every exhibitor who handles food will need to be certified prior to being accepted into the market.

 

*NEW* COVID-19 RULES UNTIL FURTHER NOTICE:

 

 (will be updated closer to the date of the market)

(last updated September 30, 2020)

 IN SUMMARY, these are the rules YOU have to follow as a Vendor:

  • A market stall is considered its own place of business, comparable to retail outlets in a shopping centre.

  • Any business operating during the COVID-19 pandemic is legally obligated to put measures in place that prevent the spread of infection amongst staff, volunteers and customers. 

  • Follow all mandatory measures set out in the Chief Medical Officer of Health’s orders. Consider additional steps, including:             

    • Performing frequent hand hygiene,

    • Creating barriers (e.g. glass or plastic partitions) between patrons and workers,

    • Eliminating food sampling ( unless pre-packaged )

    • Preventing customers from gathering,

    • Asking customers to refrain from handling products and to point out the items they
      want bagged by staff,                           

    • Wearing appropriate personal protective equipment (PPE), such as masks (see the PPE section in Workplace Guidance for Business Owners) as required.

    • Follow cleaning and disinfecting practices described in the workplace guidelines, including regular sanitation of any stall surfaces and equipment touched by workers and patrons. 

    • Take precautions at the point of sale to reduce transmission.

    • Physically distance workers from patrons or install physical barriers.  

    • Sanitize electronic keypads after each use.

    • Minimize the handling of money.

    • Ensure gloves are available for workers handling cash. 

    • Update business return policies to prevent the risk of transmission of COVID-19. This may include eliminating returns of  purchased goods (i.e. final sale only) or storing and cleaning items before they are put out for resale.  

  In accordance with the Alberta Government Biz Connect website:

Alberta Re-launch GUIDANCE FOR FARMERS’ MARKETS AND PUBLIC MARKETS we have put together a list of rules and regulations for vendors.​​

  • As per Alberta Law , a market stall is considered a place of business, being a vendor, you are obligated to take measures to prevent the possible spread of infections

  • The following are mandatory LHM measures:

    • Each vendor booth is required to provide hand sanitizer (at least 60% alcohol and labelled with ingredients) at their booth

    • Sanitize your hands frequently and before and after handling product to customer

    • Enforce that customers sanitize hands before touching anything

    • ALL vendors must wear masks ( can be handmade or even a bandana - Bylaw 6239)

    • Try to have only ONE vendor at your booth (if necessary, absolutely no more than TWO)

    • No draws or giveaways are allowed at your booth

  • We highly recommend these extra precautions​:

    • Frequent hand sanitization​

    • Barriers between patrons and vendor

    • Prevent the gathering of customers in your stall

    • Refrain from allowing customers to touch any items until after item is bagged post- purchase

    • Providing your own gloves for handling cash

    • Have disinfectant wipes available at your booth

      • Sanitize any surfaces and equipment (Ex. SQUARE payment terminal) touched by workers and customers
         

  • Extra measures WE are taking at LHM:

    • LHM will have disposable gloves available at the front desk for your convenience

    • Updated map layout to reflect AHS guidelines

    • One direction walking​ (clear directional arrows)

    • 3 ft space between each vendor

    • Separate entrance and exit doors

    • Sanitizer stations throughout the market​

    • Limited number of customers allowed in the building at a time.

  • Absolutely no refunds for any cancellations at any time.
    • *I understand that once I have applied for a Lethbridge Handmade Market event, if I choose to cancel at ANY TIME,  I will be charged a $50 administration fee* even if I have not yet paid for my space.

*ALL INFORMATION IS SUBJECT TO CHANGE* WE WILL UPDATE WITH THE MOST CURRENT ALBERTA GOVERNMENT INFORMATION!

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